FAQ
GETTING THERE
Q: How do I get to the venue? Fly into Philadelphia International Airport (PHL). The venue is 40 minutes north of the city in Bryn Athyn, PA. Uber/Lyft runs approximately $50–70 from the airport. Rental cars are also available and free parking is plentiful at both the castle and on-campus housing. No shuttle service is provided.
Q: What time should I arrive? On-site check-in for 2-night guests opens Friday at 9:00 AM. If you arrive late Friday after gaming has concluded for the day, room keys are available from event staff on-site. Gaming begins at 11:00 AM Friday, so plan to arrive by 10:00 AM if possible. 3-night guests arriving Thursday are on their own for dinner — there are many great dining options nearby.
HOUSING
Q: Where will I stay? On-site tickets include suite-style housing at Bryn Athyn College, a 2-minute drive or 12-minute walk from the castle. You'll have a private bedroom with shared common areas. Choose a 2-night (Fri–Sat) or 3-night (Thu–Sat) stay at checkout. We recommend the 3-night option for travelers coming from out of the region.
Q: Can I room with friends or party members? Yes. You'll request roommates and coordinate party housing in the Booking Form after purchase. Groups of 4–6 are typically placed on the same floor whenever possible.
Q: Are single rooms available? Yes. Request a private single-occupancy room at checkout and confirm the details in your Booking Form.
Q: I'm not staying on-site — do you recommend nearby hotels? Yes. Holiday Inn Express Fort Washington and SpringHill Suites Willow Grove are both convenient options.
GAMING
Q: What experience level is required? Some prior RPG experience is recommended. Our events feature approximately 27 hours of accelerated campaign play across three days, so they're best suited for players who already know and love tabletop RPGs. That said, beginner to moderate experience levels are welcome — our GMs are experienced teachers and the format supports learning and growth throughout the weekend.
Q: How many campaigns are available and what if my first choice sells out? All available campaigns and remaining seats are listed on the Campaigns page. When a campaign sells out it is removed from the site and the Booking Form — if you can see it, there are seats available. If a campaign doesn't fill a full table, we'll reach out with alternative options for you to consider.
Q: Can my group of 5–6 book a private table? Yes. Private table bookings are available for groups of 5–6 players and include your own exclusive campaign, GM, and game room. Email sales@thegametheatre.com directly for a consultation.
Q: How does character creation work? Your party Discord channel opens 2–3 weeks before the event. Your GM will guide character creation, help coordinate party composition, and answer questions so everyone arrives ready to play.
Q: Will we actually finish the campaign in one weekend? Yes. All campaigns are designed to conclude on Sunday with a complete story arc — no cliffhangers, no online continuation required. Our GMs are trained in accelerated pacing and this format has been proven across hundreds of players over more than a decade.
Q: Is there any free time, or is it gaming all weekend? Meal times are built-in breaks and are buffet style, so your table sets its own pace. GMs and players can take breaks anytime to explore the castle, walk the grounds, take photos, grab snacks, or socialize with other tables. The weekend is immersive but never rigid.
PRACTICAL
Q: What is the minimum age to attend? 18 and over only, due to insurance requirements and the service of adult beverages on-site.
Q: Can I attend solo? Absolutely. About 25% of our attendees come solo and consistently leave with new friends. You'll meet your tablemates on Discord before the event, and shared meals make connecting easy. Our community is mature, welcoming, and collaborative.
Q: Can a non-playing family member or spouse attend with me? All attendees must be ticketed players. Non-players are not permitted at the event out of respect for the immersive experience and the expectations of fellow players who purchased tickets, as well as strict headcount requirements at the venue. On-site housing and meals are reserved for ticketed players only.
If a family member or spouse is traveling with you, we recommend they book off-site accommodations and enjoy the Philadelphia area and beautiful eastern Pennsylvania while you adventure. It's a wonderful region for an independent getaway — and you'll have great stories to share at dinner.
Q: Can you accommodate dietary restrictions? Yes. Vegan, gluten-free, and dairy-free options are standard. Common allergens including seafood, shellfish, and peanuts are avoided. Detail any needs in your Booking Form after purchase, or email sales@thegametheatre.com before purchasing if your needs are complex.
Q: Is the venue wheelchair accessible? Yes. Both Glencairn Museum and Bryn Athyn College are ADA-compliant. Note specific accessibility needs in your Booking Form or contact us in advance and we'll ensure everything is arranged.
Q: What should I wear? Comfortable casual clothing is the norm — jeans, t-shirts, layers. Cosplay is welcome but entirely optional.
Q: What if my GM has an emergency? We maintain reserve GMs on-site at every event. Your campaign will continue without interruption.
TICKETS & BOOKING
Q: How does the Booking Form work? After purchase you'll receive a confirmation email with a link to your Booking Form — check your spam or promotions folder. Complete it promptly to select your campaign, request roommates, and share any accessibility or dietary needs. Your seat is not fully confirmed until the form is submitted.
Q: How does the payment plan work? Payment plan tickets are split into equal monthly installments, automatically billed to your card with no interest or hidden fees. Manage your plan anytime through your online store account.
Q: What is your cancellation policy? All tickets are non-refundable, similar to a cruise booking. Tickets may be transferred to a friend or family member for the same event date — transfers to a different event date are not permitted. See our full Policies page for details.
Q: When are future events announced? We announce events 9–12 months in advance. 2027 dates will be announced later this year. Join our email list at the footer of this page to be notified first.
Q: I still have questions — how do I reach you? Email us at sales@thegametheatre.com — we're happy to help.